Purpose
To provide the Sponsor/Ballot Designee with alternate mechanisms or uploading the ballot document during the ballot process.
Procedure
The Sponsor/Ballot Designee will select one of two possible mechanisms for uploading ballot documents during the ballot process, as outlined below.
During the Pre-invite, Invitation, and Preballot Stages. The Sponsor or Ballot Designee will go directly to the "Replace Draft for Balloting" link on the myBallot (Management) home page and follow the on-screen instructions when the draft only is ready for upload. (No other documents may be uploaded -- if other documents are needed, the Sponsor/Ballot Designee will contact the IEEE-SA Staff Liaison).
- Choose "Replace Draft for Balloting" from the Sponsor/Ballot Designee (Management) home page.
- Use the drop down box to select the project and click OK.
- On the next screen, enter the draft # in the designated field.
- Click Browse to locate the file for upload from your PC.
- Click on "Upload Draft."
- This is the draft that the ballot group will be reviewing. Your IEEE-SA Staff Liaison will review the upload to ensure that it fulfills the editorial requirements.
During "Initiate Sponsor Ballot." When the pre-ballot stage has concluded and the ballot is ready to open, the Sponsor/Ballot Designee will upload the document [draft and any other document(s)] directly through the "Initiate Sponsor Ballot" screen.
- Choose "Sponsor Ballot" from the myBallot (Management) home page.
- The invitation must be in the "preballot" stage (which means that the invitation is closed) to upload the document here. Check the invitations' stage in the "View Invitation Summary" screen.
- It is suggested that Sponsors/Ballot Designees send documents to IEEE SA Staff (via the upload process) as soon as documents are ready for balloting. Note that staff will need a few days to review the document before the ballot opens.