IEEE-SA Standards Board Project Authorization Request (PAR) Form (2001-Rev 1)

After completing and saving this form, please send the form as an e-mail attachment to the NesCom Secretary. Please click on a year to view the submittal deadlines for the year 2001 and the year 2002. Please don't forget to fax the signature page.

If the Working Group is new to the process or if you are a new Working Group Chair/Sponsor Chair/Society Liaison and you feel it would be beneficial for staff to give a brief presentation on the process of developing a standard, please check here [ ]

Instructions for Downloading the PAR Form

1. Sponsor Date
of Request
[2003 09 17]

2. Assigned Project
Number
[P802.11p]

3. PAR Approval
Date (to be completed by staff)
_____________

Copyright release must be submitted with appropriate signatures by FAX (1-732-562-1571)}

4. Project Title, Recorder and Working Group/Sponsor for this Project

Document type and title: {Place an X in only one option below}

[X] Standard for{document stressing the verb "shall"}
[..] Recommended Practice for{document stressing the verb "should"}
[..] Guide for {document in which good practices are suggested, stressing the verb "may"}

Title: [DSRC]

Name of Working Group (WG): [DSRC]

Name of Official Reporter (usually the WG Chair) who must be an SA member as well as an IEEE and/or Affiliate Member:			[Lee Armstrong]
IEEE Standards Staff has verified that the Official Reporter (or Working Group Chair) is an IEEE and an IEEE-SA member:		[...] (Staff to check box)
Contact Information:
Telephone	[617 244 9203]	FAX:		[617 244 9204]
E-mail:	[lra@tiac.net]

Name of Working Group Chair (if different than Reporter):			[...]
IEEE Standards Staff has verified that the Working Group Chair is an IEEE and an IEEE-SA member:		[...] (Staff to check box)
Contact Information:
Telephone	[...]	FAX:		[...]
E-mail:	[...]

Name of Sponsoring Society and Committee:			[802.11]
Name of Committee Sponsor Chair:		[Stuart Kerry]
IEEE Standards Staff has verified that the Sponsor Chair is an IEEE and an IEEE-SA member:		[...] (Staff to check box)
Contact Information:
Telephone	[...]	FAX:		[...]
E-mail:	[...]

5. Type of Project

a. Is this an update to an existing PAR? [Yes/NO ]

If YES, indicate PAR Number/Approval Date [P####-YEAR]
If YES, is this project in ballot now? [yes/no]
[Indicate changes/rationale for revised PAR in Item #16. This should be no more than 5 lines.]

b. Choose one from the following:

[X] New standard
[...] Revision of existing standard {number and year} [...]
[...] Amendment to an existing standard {number and year} [...]
[...] Corrigendum to an existing standard {number and year} [...]

6. Life Cycle

[X] Full Use (5-year life cycle)
[...] Trial Use (2-year life cycle)

7. Balloting Information

Choose one from the following:

[X] Individual Sponsor Balloting
[...] Entity Sponsor Balloting
[...] Mixed Balloting (combination of Individual and Entity Sponsor Balloting)

Expected Date of Submission for Initial Sponsor Ballot: [February 2004]

8. Fill in Projected Completion Date for Submittal to RevCom [July 2004]

9. Scope of Proposed Project:

[Modifications of the IEEE 802.11a standard PHY and MAC are necessary to support communication between vehicles and the roadside and from vehicle to vehicle while operating at up to very high speeds. The new standard will support operations in the 5.850-5.925 GHz band within North America and support all forms of surface transportation, including rail and marine. The nature and extent of these modifications are the same as those used to create the ASTM E2213-02 standard.]

10. Purpose of Proposed Project:

[The existing IEEE 802.11 standards are not suitable for the intended use on streets and highways. This environment, the speed of the vehicles (speeds up to 120 mph must be supported), and the very short latencies (associate and complete multiple data exchanges within 50ms) are the primary, but not the only, problems. The ASTM E17.51 subcommittee originally did the requirements evaluation, selected IEEE 802.11a as the best match to these requirements, and developed the E2213-02 standard which satisfies all technical requirements. The proposed project will bring this effort into the IEEE 802 program, allowing a more readable standard that is easier to maintain, and increase market recognition and support.]

11. Intellectual Property {Answer each of the questions below}

Has the sponsor reviewed the IEEE patent policy with the group??

[Yes] {Yes/No}

Are you aware of the possibility of any copyrights relevant to this project?

[Yes] {Yes/No}

Are you aware of the possibility of any trademarks relevant to this project?

[No] {Yes/No}

Are you aware of possible registration of objects or numbers due to this project?

[Yes] {Yes/No}

12. Are you aware of any other standards or projects with a similar scope?

[Yes] {Yes, with detailed explanation below / No}
[This is to be a modification of an existing project, with published standard, in ASTM. The right to use this existing ASTM standard, E2213, in a new IEEE standard has been tentatively agreed to within ASTM and awaits the 802.11 WG approval of the new project before being finalized. The scope of the two projects is very similar and all of the ASTM subcommittee members will become members of the new IEEE project. The ASTM effort will be reduced in scope once the 802.11 project is approved.] {Explanation}

13. International Submissions

Will this standard (in part or in whole) be submitted to an international organization for consideration/adoption?
[Yes] {Yes/No/?? if you don't know at this time}

If Yes, please answer the following questions:

Which International Organization/Committee [ISO TC204 WG16]
International Contact Information:
Name: [Russell Shields]
Address: [160 E. Pearson Street

Suite 3108

Chicago, IL 60611]
Phone: [847 577-9800]
FAX: [+1 408 873 2513]
Email: [shields@ygomi.com]

14. Is this project intended to focus on health, safety or environmental issues?

[Yes] {Yes/No/?? if you don't know at this time}
If Yes: Explanation [The primary use of the new standard will be in support of highway safety applications. The FCC has rule making in process that give users of this standard primary status within the 5.850-5.925 GHz band. The rationale for this spectrum allocation is its use for improving highway safety. Examples of such applications are: Intersection collision warning, stopped vehicle hazard warning, emergency vehicle approach warning, work zone warning, and road hazard warning. ]

15. Mandatory Coordination

SCC 10 (IEEE Dictionary)	by DR	{Circulation of DRafts}
IEEE Staff Editorial Review by	by DR
SCC 14 (Quantities, Units and Letter symbols)	by DR

Additional communication and input from other organizations or other IEEE Standards Sponsors should be encouraged through participation in the working group or the balloting pool.

16. Additional Explanatory Notes: {Item Number and Explanation}

[...]{If necessary, these can be continued on additional pages}

The PAR Copyright Release and Signature Page must be submitted by FAX to 732-562-1571 before this PAR will be sent on for NesCom and Standards Board approval.

IEEE-SA Standards Board

Working Guide for the Project Authorization Request

(PAR) Form

This guide has been prepared to assist in the submittal of the PAR for consideration by the New Standards Committee (NesCom) and approval by the IEEE-SA Standards Board as an IEEE Standards Project. Submitters should also refer to the latest edition of the IEEE-SA Standards Board Operations Manual for further assistance.

A PAR must be received by the IEEE-SA Standards Department at least 40 calendar days before the next IEEE-SA Standards Board meeting in order for it to be considered at that meeting. The submittal deadlines for the year 2001 and the year 2002 are available. Please note that a cover letter should accompany the PAR request. This can be in the form of an e-mail with the PAR as a separate attachment.

Instructions for Downloading the PAR Form or PAR Signature Page in HTML format:

Go to the PAR Form or PAR Signature Page.
Click on File, Save As.
In the format field, this should read HTML Format (for PC's) or Source (for Mac).
Save the file.
Open your word processing program.
Go to File, Open and choose All Files under List Files of Type if your file does not appear in the list.
The file will open and you will now be able to edit the file.
When closing the file, you can save the file in the current format (HTML).

Instructions for Downloading the PAR Form or PAR Signature Page in TXT format:

Go to the PAR Form or PAR Signature Page.
Click on File, Save As.
In the format field, change this to Text.
Save the file.
Open your word processing program.
Go to File, Open and choose All Files under List Files of Type if your file does not appear in the list.
The file will open and you will now be able to edit the file.
When closing the file, you can save the file in the current format (TXT).

1. Sponsor Date of Request

Enter the date when the PAR will be submitted to the IEEE.

2. Assigned Project Number

If this PAR is for a new project, leave this space blank. The IEEE Standards Department will assign a number. If this PAR is for a revision of a standard, or if it updates an existing PAR, enter the existing standard or PAR number. Confer with staff for clarification.

3. PAR Approval Date

Leave blank. The IEEE Standards Department will complete upon approval.

4. Project Title, Recorder and Working Group/Sponsor for this Project and Copyright Agreement

The project title should include the type of document. For example:

Standard Test Method for...

Recommended Practice for...

Guide for...

For the submitter's reference, standards are documents with mandatory requirements and are generally characterized by the use of the verb "shall."

Recommended practices are documents in which procedures and positions preferred by IEEE are presented and are generally characterized by the use of the verb "should."

Guides are documents in which alternative approaches to good practice are suggested, but no clear-cut recommendations are made. They are generally categorized by the use of the verb "may."

The title should not contain the acronym "IEEE". This is added to the title when published.

All acronyms should be spelled out.

The copyright form, the last page in the electronic PAR form (and a separate page), must be submitted by FAX to the IEEE-SA office before the PAR will be approved. In order to comply with US copyright law, the IEEE and its legal counsel request that a copyright agreement be signed by the Official Reporter, who is usually the chair of the working group. This signed copyright agreement is an official part of the IEEE Standards Project Authorization Request (PAR). The PAR will not be submitted to the IEEE-SA Standards Board until the copyright agreement is signed by the proper person.

Indicate the Names of the Official Reporter (usually the Working Group Chair). IEEE/IEEE-SA membership is required. If the Working Group (WG) Chair is different from the Official Reporter, enter the name and address in the space provided. Enter the name of the sponsoring society and the name of the sponsoring committee (i.e., Power Engineering/Switchgear, not PE/SWG) responsible for the development and coordination of the project and for the maintenance of the document after approval by the Standards Board. The name entered here should not be confused with the name of the group writing the standard. If the project is sponsored by two or more committees, enter all committee names and indicate that the work is a jointly sponsored project. When a Standards Coordinating Committee (SCC) is developing the document, enter the SCC number and name as the sponsor (i.e., Standards Coordinating Committee 4 - Thermal Rating). Please note that the Official Reporter, Working Group Chair and Sponsor Chair must be IEEE and IEEE-SA members.

5. Type of Project

a. Is this an update to an existing PAR?

If YES, then indicate the original PAR number and approval date and if this effort is in ballot now. Finally, if this PAR is a revision, a short explanation of the changes to the original PAR and rationale MUST be submitted with the PAR revision request in the form of an e-mail message from the sponsor with the revised PAR form attached.

b. Indicate whether this work will result in a new standard, a revision of an existing standard (indicate standard number and year), an amendment (formerly supplement) to an existing standard (indicate standard number and year), or a corrigendum (indicate standard number and year). Amendments are additions to existing standards and may contain substantive corrections and/or errata to the standard. Corrigenda are substantive corrections and/or errata to a standard.

6. Life Cycle

Is this document intended for trial use or full use? A standard can be designated for trial use when a draft that has been generated satisfies the standards-developing group (i.e., subcommittee or working group), but needs input from a very broad constituency. This is a preferred alternative to the widespread distribution of unapproved drafts. Such a draft requires a letter ballot of the sponsor and approval by the Standards Board as a trial-use standard. Trial-use standards are effective for not more than two years from the date of publication. In the absence of comments received in the trial period, the document is subject to adoption as a full-use standard upon receipt of written recommendation from the sponsor and approval by the Standards Board.

7. Balloting Information:

Is the balloting group for this standard to be composed just of individuals, just of entities (persons who are not individuals), or a mixture of both? See Section 5.4.1 in the IEEE-SA Standards Board Operations Manual for further explanation.

8. Fill in Projected Completion Date for Submittal to RevCom [...]

The target completion date is the month/year when the completed draft and balloting results are expected to be submitted to RevCom for approval (not to exceed four years from the date of PAR approval).

9. Scope of Proposed Project

The submittal should clearly and concisely define the scope of the document. The scope generally describes "what" will be done, i.e. the technical boundaries of the project. For example:

"Scope: This project will develop a standard protocol for the control of printers. This protocol will be independent of the underlying datastream or page description language used to create the printed page. This protocol will be usable by all classes of printers. This project is limited to management and control of printers and will not include management of control of printing systems or subsystems."

10. Purpose of Proposed Project

The submittal should clearly and concisely define the purpose of the document. The purpose generally describes "why" a project will be done. For example:

"Purpose: There is currently no defined, independent standard for controlling printers. Each vendor builds some control into the underlying page description language or datastream. Without an independent, openly defined protocol, applications and operating systems cannot automatically determine the type of printer being addressed. This protocol will provide a minimum implementation subset which will allow automatic identification and configuration of printers and vendor extensibility to provide for growth and product differentiation."

The purpose of the document should be consistent with the description of the document in Item 5, the title in Item 4, and the scope in Item 6. If the title of the document is "Guide for...," it is inconsistent if the purpose states "This document will describe standard criteria..."

The scope, purpose and/or title indicated on the PAR should agree in principle with the scope, purpose and/or title stated in the document at the time of submittal to the IEEE-SA Standards Board.

If this is a PAR to revise the standard, explain here why changes are being made to the standard. This may be due to a change in industry, the introduction of new technology, etc.

11. Intellectual Property

If an IEEE standards-developing committee chooses to include patented technology in its standard, early disclosure of these patents is valuable. Early disclosure notifies the standards developers and the IEEE of the patent in the most timely manner and gives participants the greatest opportunity to evaluate the benefits the patented technology may offer a draft standard. However, the standards developers should not take any action that could be interpreted as requiring any participant in the development process to undertake a patent search of its own portfolio or of any other. The objective is to obtain early disclosure concerning the existence of patents, where known.
If the proposed standard uses copyrighted material, copyright releases must be obtained by the working group and included in the final package submitted to the IEEE-SA Standards Board. Additionally, remember that during development of your approved project, the proper IEEE copyright notices must be maintained on all drafts. Contact the Standards Department to obtain the current IEEE Copyright Guide.
If the proposed standard uses any trademarked terms, permission for use must be obtained from the owner. Refer to Section 6 of the IEEE-SA Standards Board Operations Manual for IEEE patent, copyright, and trademark policies.
If the proposed standard will require the unique identification of objects or numbers by the IEEE for use in industry, this should be indicated. An example of this type of registration is the unique manufacturer ID, known as Organizationally Unique Identifier (OUI). These OUIs are used to identify IEEE 802.3 addresses throughout industry.

12. Are you Aware of Any Other Standards or Projects with a Similar Scope?

Identify any standard(s) or project(s) of similar scope(s), both within or outside of the IEEE, and explain the need for an additional standard in this area.

13. International Harmonization

If the project is intended to be submitted to the appropriate international technical committee as the basis of or for inclusion in an international standard, or if this standard is intended to be adopted as the international standard, this should be noted here. It is important for all working group members to be aware of international activity within their area of technical expertise.

14. Is this Project intended to focus on Health, Safety and Environmental Issues?

No intensive research required; only obvious or general health, safety, or environmental issues that would be affected by this work need to be cited.

15. Mandatory Coordination

Coordination with SCC10 (IEEE Dictionary) and IEEE Staff Editorial Review is mandatory to ensure that there are no serious editorial, structural, or style issues that could delay the publication process. Before the sponsor balloting process begins, at least one draft should be sent as an e-mail attachment to the Administrator, Standards Publishing. Coordination with SCC14 (Standards Coordinating Committee on Quantities, Units, and Letter Symbols) is required for review of metric dimensioning.

Additional communication and input from other organizations or other IEEE Standards Sponsors should be encouraged through participation in the working group or the balloting pool.

16. Additional Explanatory Notes:

If you know of any further information that may assist NesCom in recommending approval for your project, please include this information here.

If you have any questions, please contact the NesCom Administrator.